About the role
Company Description
Work smart, have fun and make an impact!
Our purpose is to guide all companies toward a sustainable world. EcoVadis is the leading provider of business sustainability ratings. Our solutions are backed by an international team of experts and powerful technology. We analyze data and build sustainability scorecards that give companies actionable insights into their environmental, social and ethical risks.
Why apply to EcoVadis? Be a part of the global sustainability change in business. Grow your career. Work with extraordinary people. Feel valued for your contribution.
Learn more about our team and culture on EcoVadis careers page. If you have questions about the company or open roles you can chat with an insider.
Job Description
Our Human Resources and Communication department strategically recruits, develops and supports our people to ensure EcoVadis has essential skills and talent, communicating key messaging to maintain alignment, which together enable improvement in companies’ sustainable business practices at a global scale.
Your role and responsibilities will oversee local HR and Office Administration in the Japan office (around 55 employees):
HR Strategy, Operations & Employee Experience
Work closely with the Regional HR Lead, based in Hong Kong, to localize and execute global HR strategies; and initiatives aligned with the company strategy, goals & priorities in order to attract and retain employees in Japan
Manage end-to-end employee lifecycle processes, including onboarding, orientation, mobility, development, offboarding & etc., in cooperation with various teams and external service providers where appropriate
Serve as a trusted advisor to local employees and managers, offering empathetic guidance, conflict resolution, and employee relations support.
Manage employees' disciplinary procedures and conduct employee relations counseling
Partner with service providers to manage & handle HR administrative tasks & documents, including payroll & benefits administration
Maintain and update local Rules of Employment, Article 36 Agreements (Saburoku Kyōtei), and other mandatory regulatory filings.
AI Adoption & Continuous Improvement
Actively evaluate and adopt Generative AI (Gen-AI) tools and automated HR workflows to streamline routine administrative tasks and increase process efficiency
Develop & update local HR policies & plans to enhance employee relations
Analyze employee engagement survey results and feedback metrics to design local initiatives that nurture a positive, psychologically safe, and inclusive culture
Workplace Experience & Office Administration
Manage statutory Health and Safety requirements, including Health Committee meetings (Eisei Iinkai), annual employee health checks (Kenkō Shindan), stress checks, etc.
Close cooperation with other teams or departments to provide HR Admin and Office administrative support to the office & the team
Deploy global General Administration and Sustainability guidelines to maintain eco-friendly workplace practices in the local office
Act as one of the key point of contact with the co-working space operations team to ensure the Office and the Japan team have sufficient support
Coordinate office supply management, emergency response planning, visitor hosting to maintain an agile, safe, and collaborative work environment.
Qualifications
8+ years of progressive HR generalist operations experience in a multinational corporation in Japan
Full-professional level in Japanese, and excellent command of both spoken and written English
Holding a Sharoushi certification is highly advantageous
Working knowledge in office management, health & safety management would be a plus
Demonstrated enthusiasm for leveraging Gen-AI tools and modern HR Tech to automate workplace processes
Familiar with employment related Japanese labor regulations
Knowledge in employee compensation and benefits administration
Hands-on experience partnering with external payroll providers and Sharoushi (Labor & Social Security Attorney) firms.
Proven track record in handling complex employee relations, performance management, and disciplinary procedures with tact, confidentiality, and integrity
Flexible to meet the demands of internal clients, global HR projects and willing to go the extra mile
Team Player / ability to collaborate with others & work in a team-oriented environment including cross-department cooperation
Ability to work well in an international and multicultural environment - to create a culture of diversity, inclusivity, collaboration and teamwork
Additional Information
Location: Tokyo - hybrid
Start date: ASAP
Contract of Employment - Full time
In return for your expertise, we offer
Support with all the necessary office and IT equipment
Flexi time working system
Wellness allowance for mental and physical wellbeing
Access to professional mental health support
Referral bonus policy
Learning and development
Sustainability events and community involvement
Peer recognition program
Employee-led resource groups
Social Insurance
Commuting Allowance
Work Model: Hybrid Work Model
Remote work from abroad policy
Life Insurance
Paid employee volunteer day
Our hiring team looks forward to reviewing your CV, in English, with a guaranteed response to every application.
A new job with purpose awaits you!
Don’t fit all the criteria but still think you’d be a good candidate?
Please apply anyway to give our hiring team the opportunity to assess your skills and to learn more about what you could bring to EcoVadis. We’re interested in hiring capable people, regardless of professional and educational background.
Can the hiring process be adjusted to suit my needs? Yes.
We want everyone going through the hiring process with EcoVadis to feel confident that you are able to demonstrate your full potential. We welcome applications from disabled people, people with long-term health conditions, and neurodiverse candidates. If you need any adjustments, including the provision of interview questions, please let the hiring team know.
Our team’s strength comes from everyone’s uniqueness and is founded upon mutual respect.
EcoVadis commits to equity, inclusion and reducing bias in our hiring processes. EcoVadis does not accept any form of discrimination based on color, national or ethnic origin, ancestry, citizenship, religion, beliefs, age, sex, gender identity, sexual orientation, neurodiversity, disability, parental status, or any other protected characteristic that makes you unique. In your application, we encourage you to remove personal information such as: photographs, marital status, number of children, religion, gender, residential postal code, university graduation date, past medical or parental leave(s) taken, nationality (instead, please state if you are legally eligible to work in the job region/country), university name (instead, please state any degrees obtained and the study major).